Community Action Items
We have quarterly Officer and Community meetings. These are the action items from the last few meetings.
If you have any questions, concerns, need help, or need to hand off your action item, please contact Jeremy, the Community Director at 312-953-1193.
10/2011 – Officer Meeting
topher – Daily Deals
KK – reorder “you’re hot” cards
Jeremy – iPad Charger
Nicole + KK – Internal Fundraiser 1
Maggie + Karen – External Fundraiser
Michael – Setup Tax Account for Burn Blue
Jeremy – Fix iPad password
KK – staple power cord to wall
Anna + Karen – Internal Fundraiser 2
Michael – Membership Fee
Maggie – Ask Ambassador Program to come up with metrics (Jeremy can help)
Jeremy – Put thermometer (and paypal donation button) on website
8/2011 – Officer Meeting
KK: Send out reminder email regarding new DJ/Teacher approval policy taking effect.
Maggie: get an update from the committees and update the website to reflect. Request that they give updates at each community meeting.
Jeremy: give all hosts access to the bank account.
Jeremy: add link to feedback doc to google-cal reminders of officer meetings.
Jeremy: fix online ledger
Jeremy: send out invite for web nav. meeting
5/2011 – Officer Meeting
Anna: Schedule Retreat
Anna: Announce the situation with water in email: Megan (drink tickets make water $1. If you buy a drink, the bar will give you free water if you ask for it. If the bar does not, talk to a host)
Anna: Contact Dance It
Anna: Email Heather that we’re going to do it, but anna will contact Dance It
KK: tell teachers & djs about new program
KK: send out email about drop-in
[-] KK: ask committees to report at community meeting
KK: talk to Josh about cards + get in free
Topher: schedule co-hosting once per month
Michael: Get an audio cable for the wireless mic & triple A batteries
Michael: schedule Red Hot Blues Sisters
Michael: adjust rates
Karen: schedule Porter Davis
Karen: more flyers & business cards
Karen: format 4 meetings talk 2 Jer + KK
Jeremy: change website for drop-in
Jeremy: site 4 teacher & dj program
Jeremy: fix iPad to choose correct night
Jeremy: come in free next time (name + email)
Jeremy: auto add people to mailing lists
3/2011 – Officer Meeting
Everyone: Read over the host application which Michael resent
Megan: Alert community to host application (email, announcement)
Michael: Print host applications and bring the to Waids
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Topher: Update calendar
[-] Megan: Find an iphone for Tuesday to make videos
12/2010 – Director Meeting
choose a new host :
invite people individually (john lazano, dan newsome, calico, heather kraft, big joe, nicole maloney, maggie karshner, jared recqua, emily smith, josh sacks)
send e-mail to people w/ application form (due 21st)
make application form – michael
invite people to apply
restart 501c3 process – michael
get more info from heather – toph
update officer page – jeremy
iPad
build web application to crunch numbers we already have – jeremy
create demo app to try with jers iPad and evaluate usefulness – jeremy
12/2010 – Officer Meeting
add bank account # to drop box under /accounts – jeremy
add anna as social media person to officer page – jeremy
form new space committee – anna & michael
thank lizzy – karissa
talk to people involved in social dispute – michael
send update of officers to “members” – jeremy
schedule community meeting in a cabin – anna & jeremy
add next host meeting to calendar (mar 2nd) – jeremy
create blog entry backlog page – ?
help megan with markup for blog entries – jeremy
add rss feed to blog – jeremy
9/10 – Community Meeting
Topics
- formal / informal ways to welcome newbies (11) (also social disconnect between skill levels)
- masquerade night (9)
- bolstering blues foundation enrollment (7)
(got to here) - more variety in DJs (6)
- website needs to be clearer (5) (re dropin more beginning friendly in general)
- move the booth (3)
- late night food (2)
- more organized door shift system (1)
Action Items
fundraiser @ burn blue – Karissa
organize mask making party – Marie
make big button for Blues Foundations on website – Jeremy
Committees
- Welcoming Committee – Welcome newbies, play games, taxi dancing, social events, etiquette list, etc
- Live Blues Committee – Bringing Live Blues to Waid’s and Waid’s to Live (or DJ’d) Blues
9/10 – Officer Meeting
Next Community Meeting
email, promo, & calendar – Jeremy
plan – Jeremy Megan & Anna
How do we publicize bands in a timely manner
email hosts w/ details – KK
Host Bios
should be on website – Anna
copy – Anna
Sound Equipment
get mics for bands – Michael
investigate wireless mics – Michael
buy 8 9V’s and check – Jeremy
Next Host Meeting
plan & put on calendar – Jeremy
Finances
review & update quarterly rates – Michael
Save Waid’s
put together plan for community meeting to act on – KK & Anna
New Venue?
look at options – Michael
Bank
email new policy to hosts – KK
KK on bank account – KK
Schedule
Anna needs to be on it – Jer to talk to toph
6/16/10 – Officer Meeting
Karen, KK, & Toph: Notify Community committees to provide a report at next Community Meeting
Karen: Talk to Dave Cohen about alcohol restrictions.
Jeremy: Send out announcement for Community Meeting & Add to Burn Blue website calendar
Jeremy: Add Next Host meeting to Burn Blue reminder calendar
KK: Follow up with Anna RE: Volunteer Event
KK: Create a list of current trainees.
KK: Talk to Anna about interests in hosting infrequently
Toph: Buy gaffers tape
Toph: Talk to Waid this week about security cost.
Michael: Discuss sound board with Lake (don’t care)
Michael: Review finances and determine new quarterly rates (moved)
All: Present training incentive at Community Meeting
All: At Community Meeting, petition for a Band Committee, for scouting and finding bands and making recommendations to the hosts.
3/1/10 – Officer Meeting
Volunteer Party – Anna-
Burn Blue Cover App – michael-
Spreadsheet / Excel – michael-
Share Abby and Little Red Google cash accounting with michael – ted-
host instruction- Anna-
get extension cord and talk to waid – jer-
read through items and make lily pads, including hour before drop-in – karissa and megan and anna and jer-
send out invitations to community meeting – jer-
how to host instruction manual- megan-
9/13/09 – Community Meeting
E-mail to hosts – KK (toph helping)
- hosts should get people to order food late night & announce last call for food
- ask hosts to check floor each night
start taxi dancing again – Bryna (Karen helping)
12/9/09 – Officer Meeting
Start Themed Beginner Lessons – Lizzy
Teacher contact info on site – Jeremy
8/26/09 – Officer Meeting
Ship headset – michael
Website 1st set, 2nd set, 3rd set etc… – jer